INTRODUCTION

At the global, regional, and national levels, disaster preparedness must be improved in order to save lives, safeguard livelihoods, and aid recovery from disasters and crises. However, there are considerable gaps in the coordination of disaster and emergency preparedness operations in many international development institutions. These issues can be addressed by better integrating contingency planning and business continuity planning into organizational operations by adopting multi-hazard emergency preparedness standards and tools. Contingency planning ensures that individuals and organizations know what to do when disaster strikes, and have the systems and tools to respond in a timely manner during such incidences. It means anticipating the types of disasters that might occur and understanding how to manage them when they strike.

This training is meant to improve knowledge on contingency planning including the entire cycle of activities that go into the development of plans that are practical, result oriented, simple, participatory, and realistic and supported by preparedness actions.

Participants who successfully complete the course will receive a Certificate of Participation.

COURSE OBJECTIVES

By the end of the course the participant should be able to understand:

·      Contingency planning

·      Humanitarian reform and the cluster system

·      Principles, quality, and accountability

·      Data collection and practical steps to prepare for planning

·      Vulnerability and capacity assessment (VCA)

·      Risk analysis

·      Disaster Impacts

·      Developing scenarios

·      Activation of the plan

·      Management: Internal management structure, human resources (including volunteers), assessment, logistics, communications, resource mobilization (including the Disaster Relief Emergency Fund – DREF), media and information

·      Coordination: Movement (including international and regional disaster management tools), government, external. Includes humanitarian reform and cluster responsibilities

·      Quality and accountability: Standards; principles of response.

·      Preparedness gap analysis and action plans

·      Standard operating procedures (SOP)

·      Early warning, alert systems, and triggers

·      Logistics and programme readiness

·      Human resources in contingency planning

·      Resource mobilization

·      Training and simulation

·      Linkages and communications

·      Updating and evaluating the plan

·      Evaluating during (real-time) and after the response

DURATION

5 Days

WHO SHOULD ATTEND

This training is meant for practitioners working in: the development sector and specifically those in disaster management, volunteers and staff working with organizations tasked with human development who include people working with government institutions, NGOs the UN, intergovernmental bodies and the private sector.

Module 1. Preparation of the Contingency Plan

·      What is contingency planning?

·      When and how to plan

·      National Society mandate and contingency planning

·      Humanitarian reform and the cluster system

·      Principles, quality, and accountability

·      Data collection and practical steps to prepare for planning

Module 2. Analysis of the plan

·      Introduction

·      Hazards

·      Vulnerability and capacity assessment (VCA)

·      Risk analysis

·      Disaster Impacts

·      Role, mandate, and capacity of the National Society

·      Developing scenarios

Module 3. Development of the plan

·      Introduction

·      Strategy, goal, and objectives

·      Activation of the plan

·      Management

·      Coordination

·      Quality and accountability

Module 4. Implementation of the plan

·      Introduction

·      Preparedness gap analysis and action plans

·      Standard operating procedures (SOP)

·      Early warning, alert systems, and triggers

·      Logistics and programme readiness

·      Human resources

·      Resource mobilization

·      Training and simulation

·      Linkages and communications

Module 5. Review of the contingency plan

·      Updating and evaluating the plan

·      Evaluating during (real-time) and after the response

General Notes

·      The instructor led trainings are delivered using a blended learning approach and comprises of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.

·      The participants should be reasonably proficient in English as all facilitation and course materials will be offered in English.

·      Upon successful completion of this training, participants will be issued with a certificate.

·      The training will be held at Kincaid Training Centre. The course fee covers the course tuition, training materials, two break refreshments and lunch.

·      All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses.

·      Accommodation and airport pickup are arranged upon request. For reservations contact the Training coordinator at Email: training@kincaiddevelopmentcenter.org or Tel: +254 724592901

·      This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our Kincaid Training Centre or at a convenient location.

For further inquiries, please contact us on Tel: +254 724592901 or send mail to training@kincaiddevelopmentcenter.org.

Payments are due upon registration. Payment should be sent to our Bank account before commencement of training and proof of payment sent to training@kincaiddevelopmentcenter.org.