INTRODUCTION

Improving time management is a core skill for anyone wishing to work efficiently and establish good habits. Everybody needs to make the best of their own time and talent and those of the people around them if they, the team and organization are to achieve their objectives and business goals. This course provides participants with the opportunity to explore the fundamental principles of time management, take stock of their current working practices and determine action to enhance personal, team and organizational effectiveness.

The course is based on a participatory, active learning approach, with an emphasis on critical reflection and peer-to-peer learning. The course instructor will provide individualised feedback where appropriate. Participants will do the required readings, prepare interim and final assignments and participate in group discussions. 

Participants who successfully complete the course will receive Certificate of Participation.

OBJECTIVES

By the end of the course, the participant should be able to;

·      Manage their own and other peoples’ time better 

·      Explore the skills and principles of time-management and exchange ideas, tips and techniques

·      Identify their current working practices and decide on an action-based strategy to ‘work smarter’

·      Determine actions to enhance personal and organizational effectiveness.

DURATION

 5 days

WHO SHOULD ATTEND?

This course targets professionals and administrative staff who have some discretion over how to manage their time and the need to balance priorities, to meet both immediate demands and longer-term objectives

COURSE OUTLINE

Module 1: Dimensions of Time Management & Personal Effectiveness 

·      Programme introduction and objectives

·      Action planning and enhancing personal and team effectiveness

·      Making the most of office technology

·      Chronistic intelligence

·      Time-stealers and costs of poor time management

·      Priority setting – rational and emotional approaches

·      Ten principles of effective time management

·      Handling and making requests

·      Behavioral analysis and time management

Module 2: Personal Planning Systems/Interruptions/Project Planning/Stress 

·      Getting the best from diaries and to-do lists

·      Proactive planning to meet key responsibilities

·      Developing time-based planning – daily, weekly, monthly plans etc.

·      Handling interruptions – developing a time sensitive culture

·      Planning project-type work

·      Principles of Critical Path Analysis and implications for priority setting

·      Understanding stress

·      Managing stress in self and others

·      Dealing with change – taking and getting a positive response

Module 3: Getting the Best from Other People / Communication / Meeting Skills 

·      Delegation – giving and receiving

·      Team-working and team building

·      Improving communication and working relationships

·      Assertiveness

·      Effective and efficient meetings – ‘everybody’s a chair body’

Module 4: Office Ergonomics / Managing Information / Efficient Reading & Writing 

·      Optimizing the office environment

·      Handling the paper-load and developing paperless systems

·      Managing e-mails

·      Improving the efficiency of management reporting

·      Using and developing relational databases

·      Business writing and the principles of ‘rapid composition’

·      Rapid and efficient reading – digesting and retaining information

·      Mind-mapping

Module 5: Developing Creativity / Continuous Improvement / Self-Development 

·      Developing creativity in self and others

·      How the brain works and creative thinking techniques

·      Developing a culture of continuous improvement

·      Implementing change initiatives

·      Influencing skills – making a case and managing the ‘politics’

·      Continuing professional development – a proactive approach

·      Programme review and action plans

GENERAL NOTES

·      The instructor led trainings are delivered using a blended learning approach and comprises of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.

·      The participants should be reasonably proficient in English as all facilitation and course materials will be offered in English.

·      Upon successful completion of this training, participants will be issued with a certificate.

·      The training will be held at Kincaid Training Centre. The course fee covers the course tuition, training materials, two break refreshments and lunch.

·      All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses.

·      Accommodation and airport pickup are arranged upon request. For reservations contact the Training coordinator at Email: training@kincaiddevelopmentcenter.org or Tel: +254 724592901

·      This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our Kincaid Training Centre or at a convenient location.

For further inquiries, please contact us on Tel: +254 724592901 or send mail to training@kincaiddevelopmentcenter.org

Payments are due upon registration. Payment should be sent to our Bank account before commencement of training and proof of payment sent to training@kincaiddevelopmentcenter.org