Training Course on Financial Management, Budgeting and Auditing of Donor Funded Projects

Financial management, budgeting and auditing of donor funded projects training course highlights the need for effective and efficient donor funded projects. This course will impart knowledge and skills to participants on the designing and implementation of donor funded projects using the relevant tools and techniques in accounting and finance principles.

The course is based on a participatory, active learning approach, with an emphasis on critical reflection and peer-to-peer learning. The course instructor will provide individualised feedback where appropriate. Participants will do the required readings, prepare interim and final assignments and participate in group discussions.

Participants who successfully complete the course will receive Certificate of Participation.

OBJECTIVES

By the end of the course, the participant should be able to;

• Critically understand the principles and procedures of accounting in financial statement preparation
• Properly analyze and interpret financial statements information
• Well understand the effectiveness in donor funds use and legal provisions guiding procurement function
• Design and implement donor funds budgets
• Identify projects requiring donor funding
• Generate project proposals
• Undertake monitoring and evaluation of donor funded projects
• Comply with standards, legal and administrative framework

DURATION

This course will take 10 days

WHO SHOULD ATTEND?

This course targets financial directors, financial managers, procurement directors, administrators, Budget accountants, auditors, credit controllers and chief accountants.

Others include:

• Project managers and coordinators
• Finance officers and accountants
• Grant managers and donor relations officers
• Internal auditors and compliance officers
• NGO and government officials managing donor funds

COURSE OUTLINE

Day 1: Introduction to Financial Management of Donor-Funded Projects

• Principles of financial management
• Importance of financial management in donor-funded projects
• Key stakeholders and their roles
• Financial risks and mitigation strategies

Day 2: Budgeting and Financial Planning

• Budgeting principles and techniques
• Developing project budgets
• Aligning budgets with donor requirements
• Budgeting tools and templates

Day 3: Financial Controls and Compliance

• Internal controls in financial management
• Compliance with donor regulations
• Fraud prevention and detection
• Financial policies and procedures

Day 4: Accounting and Financial Reporting

• Financial documentation and record-keeping
• Preparing financial statements
• Donor reporting requirements
• Fund accountability and variance analysis

Day 5: Cash Flow Management and Fund Disbursement

• Cash flow planning and forecasting
• Managing disbursements and expenditures
• Tracking fund utilization
• Bank reconciliations and petty cash management

Day 6: Procurement and Financial Accountability

• Procurement procedures and financial implications
• Managing procurement risks
• Ensuring compliance with procurement guidelines
• Financial aspects of contract management

Day 7: Audit Planning and Preparation

• Types of audits (internal, external, donor)
• Preparing for an audit
• Common audit findings and how to address them
• Role of financial managers in audits

Day 8: Risk Management in Donor-Funded Projects

• Identifying and assessing financial risks
• Developing risk mitigation strategies
• Fraud and corruption risks
• Strengthening financial governance

Day 9: Monitoring and Evaluation of Financial Performance

• Key performance indicators in financial management
• Financial monitoring tools and techniques
• Linking financial management with project outcomes
• Reporting and learning from financial evaluations

Day 10: Practical Case Studies and Best Practices

• Case studies on financial mismanagement and lessons learned
• Best practices in donor fund management
• Group exercises and simulations
• Action planning and course wrap-up

GENERAL NOTES

• The instructor led trainings are delivered using a blended learning approach and comprises of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.
• The participants should be reasonably proficient in English as all facilitation and course materials will be offered in English.
• Upon successful completion of this training, participants will be issued with a certificate.
• The training will be held at Kincaid Training Centre. The course fee covers the course tuition, training materials, two break refreshments and lunch.
• All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses.
• Accommodation and airport pickup are arranged upon request. For reservations contact the Training coordinator at Email: training@kincaiddevelopmentcenter.org or Tel: +254 724592901
• This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our Kincaid Training Centre or at a convenient location.

For further inquiries, please contact us on Tel: +254 724592901 or send mail to training@kincaiddevelopmentcenter.org

Payments are due upon registration. Payment should be sent to our Bank account before commencement of training and proof of payment sent to training@kincaiddevelopmentcenter.org