Introduction
In this course NGO staff members, human rights activists and development workers will be introduced to the fundamentals of planning and carrying out programme-based monitoring and evaluation. Monitoring and Evaluation (M&E) are essential tools for ensuring accountability, learning, and performance in the NGO sector. They help organizations measure the effectiveness, efficiency, and impact of projects and programs, enabling evidence-based decision-making and reporting to donors and stakeholders.
The course will blend planning and management principles with skill-development related to study design and data collection and analysis. This practical training course is tailored for NGOs and development practitioners to strengthen their skills in designing and implementing robust M&E systems. Participants will learn how to develop logical frameworks, design indicators, collect and analyze data, and report on outcomes using participatory and results-based approaches.
Participants who successfully complete the course will receive Certificate of Participation.
Objectives
By the end of the training, participants will be able to:
- Understand the core principles and purpose of M&E in the NGO sector.
- Design project M&E frameworks using logical frameworks and theories of change.
- Develop performance indicators for outputs, outcomes, and impacts.
- Design and implement data collection tools and systems.
- Analyze qualitative and quantitative data to support project improvement.
- Prepare M&E reports for internal learning and donor compliance.
- Apply participatory methods in M&E for community engagement.
- Develop and use M&E plans, including budgeting and scheduling.
- Use digital tools and platforms to streamline M&E processes.
- Improve organizational learning through adaptive M&E practices.
Duration
This certificate course will take 5 days.
Who should Attend
The course is intended for:
- NGO program and project managers
- M&E officers and assistants
- Field coordinators and team leaders
- Donor program staff and grant managers
- Development consultants and researchers
- Government or private sector partners collaborating with NGOs
- Students and professionals entering the development field
Course outline
Module 1: Introduction to Monitoring & Evaluation
- Importance of M&E in the NGO sector
- Key concepts: Monitoring vs. Evaluation
- The project cycle and where M&E fits in
- Types of evaluation: formative, summative, impact
- Case study: Why M&E systems fail or succeed in NGOs
Module 2: M&E Frameworks and Indicator Development
- Theory of Change and Logical Framework Approach (LFA)
- Results chains: inputs, activities, outputs, outcomes, impact
- Developing SMART indicators (Specific, Measurable, Achievable, Relevant, Time-bound)
- Baselines and targets: setting realistic performance measures
- Gender-sensitive and inclusive indicators
- Group exercise: Create a logical framework and indicator matrix
Module 3: Data Collection and Management
- Designing M&E tools: surveys, checklists, focus group guides
- Quantitative vs. qualitative data methods
- Sampling techniques for NGO contexts
- Data quality assurance: accuracy, reliability, timeliness
- Mobile data collection tools: KoboToolbox, ODK, SurveyCTO
- Data storage, cleaning, and ethics in data handling
Exercise: Design and pilot a short M&E tool
Module 4: Data Analysis, Reporting, and Learning
- Data analysis techniques and interpretation
- Visualization of M&E data (charts, dashboards, scorecards)
- Writing user-friendly reports for internal and external audiences
- Donor reporting requirements and templates
- From M&E to learning: adaptive management and course correction
- Participatory M&E approaches: involving communities in the process
- Case study review: Using M&E findings for advocacy and impact
Module 5: M&E Planning and Integration into NGO Work
- Developing an M&E Plan: structure, roles, timeline, and budget
- Linking M&E to project management and organizational strategy
- Capacity building for M&E in NGOs: internal systems and team training
- Integrating accountability and feedback mechanisms
- Final group project: Design an M&E plan for a sample NGO project
- Participant presentations and peer review
General Notes
- The instructor led trainings are delivered using a blended learning approach and comprises of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.
- The participants should be reasonably proficient in English as all facilitation and course materials will be offered in English.
- Upon successful completion of this training, participants will be issued with a certificate.
- The training will be held at Kincaid Training Centre. The course fee covers the course tuition, training materials, two break refreshments and lunch.
- All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses.
- Accommodation and airport pickup are arranged upon request. For reservations contact the Training coordinator at Email: training@kincaiddevelopmentcenter.org or Tel: +254 724592901
- This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our Kincaid Training Centre or at a convenient location.
For further inquiries, please contact us on Tel: +254 724592901 or send mail to training@kincaiddevelopmentcenter.org
Payments are due upon registration. Payment should be sent to our Bank account before commencement of training and proof of payment sent to training@kincaiddevelopmentcenter.org